To submit invoices for your completed tasks, please follow these steps:
1. Log into GMS with your log in details to access TMS Linguist Tasks and click on the icon from your dashboard (https://gms.thebigword.com).
2. Go to your “Completed” tab in your task list to get the list of tasks available for invoicing.
3. You can submit multiple tasks that are part of the same Invoicing Company for example Work Completed for UK.
4. Tasks available for invoicing will have check boxes under "Raise Invoice" column to enable you to select the tasks for invoicing.
5. You can select any number of tasks from the same invoicing company.
6. Once you tick the check box, you can see the button "Preview Invoice" becomes active.
7. Click on the button "Preview Invoice".
8. Preview Invoice page will have address and other details such as invoice amount, task type and project number. If you want to specify any invoice related references or any other information, please use the box "Other information".
9. Once you have confirmed the details are correct, you can submit the invoice by clicking on the "Submit Invoice" button. To go back to the task list without submitting the invoice, click on the button "Back to Task List".
10. When you click on the "Submit Invoice" button, a copy of the invoice will be downloaded as a PDF file. You can keep this for your reference.
11. To make sure if the invoice has been sent to thebigword accounts team, go to the "Invoiced" tab and look at the "Account transfer status". On successful submission the status will be shown as "Sent".
12. You can print the PDF invoice anytime using the "Reprint Invoice" button.
13. If you receive any errors during the invoicing process or if the invoice you created is in the status "Not Sent", please contact our Product Support Team (https://support.thebigword.com)
14. If you are seeing the status of "Awaiting cost Approval" in your "Completed" tab, please raise a Product Support ticket with the details of the project number so our team can resolve this.